From the
Event Admin Menu, click “New Event” and this will take you to a form. Make sure
you fill in the required fields (Event Name, City, Start Date, End Date, Event
Type). ALL other fields in the form are optional. If you leave them blank they will NOT show on the
event details. If the Event Organizer you want is NOT in the pull down list then
you must click
New Organizer to create it and then create the new event. If you want the
internet user to see ONLY the Organizer Name then select "No Organizer" and enter the Organizer name
in the "Sponsors" box. To cancel entering the event, use the “Back” button of your
browser or choose another option from the Event Admin Menu. A Note about the
"Website" and "Email" fields: They
can hold multiple website/email addresses but they MUST be
separated by a semi-colon (";") when you fill out the form. [Top]
From the Event Admin Menu, click “New Organizer” and this
will take you to a form. Make sure you fill in the required fields (Organizer
Name, Local Phone). ALL other fields in the form are optional . If you
leave them blank they will NOT show on the organizer details. To cancel the
organizer, use the “Back” button of your browser or choose another option from
the Event Admin Menu. A Note about the "Website" and
"Email" fields: They
can hold multiple website/email addresses but they MUST be
separated by a semi-colon (";") when you fill out the form.
[Top]
From the Event Admin Menu, click “New Speaker” and this will
take you to a form. Make sure you fill in the required fields (First Name, Last
Name). ALL other fields in the form are optional. If you leave them
blank they will NOT show on the speaker details. To cancel creating the
speaker, use the “Back” button of your browser or choose another option from
the Event Admin Menu. [Top]
From the Event Admin Menu, click “Event List” and this will
take you to a table that lists ALL the events in the database for your
publication.
View - The events are
sorted by their Start Dates. You may filter and re-sort the listings
by using the drop down list boxes to create your own sort criteria and then clicking
the "Go!" button.
Update - To update the details of an
event just click on the event name (which is hyper-linked). This will then take
you to a form that looks like the “New Event” form but all the existing
information in the event will be displayed. Make your changes and then “Submit”
the form. If you want to cancel the update just use the “Back” button of your
browser or choose another option from the Event Admin Menu.
Delete – Under the “Del” column you can “check” the boxes of those
events you wish to permanently delete from the database. Then click the “Del”
button.
[Top]
From the Event Admin Menu, click “Organizer List” and this
will take you to a table that lists ALL the organizers in the database for your
publication.
View - The organizers are sorted by name. You may re-sort
the listings by clicking those headings that are hyper-linked e.g. to sort by
city just click the heading “City” and the table will be re-sorted in
alphabetical order.
Update - To update the details of an
organizer just click on the organizer name (which is hyper-linked). This will
then take you to a form that looks like the “New Organizer” form but all the
existing information for the organizer will be displayed. Make your changes and
then “Submit” the form. If you want to cancel the update just use the “Back”
button of your browser or choose another option from the Event Admin Menu.
Delete – Under the “Del” column you can “check” the boxes
of those organizers you wish to permanently delete from the database. Then
click the “Del” button. You CANNOT delete an Organizer that has any
events associated with it unless those events are deleted first. [Top]
From the
Event Admin Menu, click “Speaker List” and this will take you to a table that
lists ALL the speakers in the database for your publication.
View - The
speakers are sorted by last name.
Update - To
update the details of a speaker just click the corresponding “Edit” hyper-link
next to the speaker you want. This will then take you to a form that looks like
the “New Speaker” form but all the existing information for the speaker will be
displayed. Make your changes and then “Submit” the form. If you want to cancel
the update just use the “Back” button of your browser or choose another option
from the Event Admin Menu.
Delete – Under the “Delete” column you can “check” the boxes of those speakers you wish to permanently delete from the database. Then click the “Delete” button. [Top]
How to
use the Filter Events options
Date Filter - Choose the date ranges within which you want events to show in the Event List.
Sort Field and Sort Order - Choose the field you would like to sort by and the order in which you want the list.
Click on
the "Go!" button.
[Top]
How to get
Event information in Plain Text for your Print Version
Single Event - From the Event Admin Menu, click “Event List” and this will take you to a table that lists ALL the events in the database for your publication. Click the “Text” link corresponding to the event you want and a pop-up window will appear with your event details in plain text. You can now highlight the text and copy it to your own text editor.
Email a
List to the Administrator - You can use the Filter options at the top of the
Events List to create a customized list of events and then email it to you, the
administrator. Simply check the "Email List to:" box and enter your email
address, then click "Go!" and you will receive a list of events based on
your filter options.
[Top]
From the Event Admin Menu, click “Event List” and this will
take you to a table that lists ALL the events in the database for your
publication. Click the “Speakers” link corresponding to the event you want and
a pop-up window will appear with your list of speakers. Previously added
speakers will show up as “checked”. Simply check or uncheck the names you want
and then click the Submit button. If you click Reset the form
will return to the names before you started making changes. Clicking Remove
All will remove all the speakers from the event. If you click Close
Window before you click Submit your changes will NOT get saved. [Top]
The layout
of individual Event Details
The event details displayed to the public is based on a
pre-determined sequence very similar to the “New Event” and “New Organizer”
forms. However, you can have most fields appear in a different sequence. Simply
contact us after reviewing the following if you wish to change the sequence:
-
The Event Name, Dates, City, Province and Country sequence
is NOT changeable.
-
The rest of the fields have a default sequence list stored
in the database.
-
For the event (postal_code, location, contact_name,
local_phone, tollfree_phone, fax, email, website, additional_info, topics,
main_body, summary).
-
For the organizer (name, address, city, province,
postal_code, country, local_phone, tollfree_phone, fax, email, website).
Any fields that are empty will NOT be shown on the
web. [Top]
The search query searches for occurrences of your word(s)
within the following fields:
-
Event Name
-
Sponsors
-
Additional Info
-
Topics
-
Main Body
-
Summary
The query also combines the search with Event Start Dates
that are between the dates given. It is best to select “ALL TYPES” when
choosing an Event Type. To get more information on how to narrow or expand your
search simply click the “Search Tips” hyper-link in the search box. Once events
are found, they are displayed 10 at a time with names, dates and city
hyper-linked to their respective details. [Top]
Spaces count also!
Field
Name |
Field
Size |
EVENT NAME |
400 |
LOCATION |
400 |
CITY |
200 |
PROVINCE |
100 |
COUNTRY |
100 |
POSTAL CODE |
25 |
ADDITIONAL INFO |
1000 |
EMAIL |
200 |
MAIN BODY |
1000 |
SUMMARY |
1000 |
TOPICS |
1000 |
FAX |
50 |
CONTACT NAME |
100 |
LOCAL PHONE |
50 |
TOLL FREE PHONE |
50 |
WEBSITE |
500 |
SPONSORS |
1000 |
FEES |
1000 |
SCHEDULE |
1000 |
Spaces count also!
Field
Name |
Field
Size |
ORGANIZER NAME |
200 |
ADDRESS |
200 |
CITY |
200 |
PROVINCE |
100 |
POSTAL CODE |
50 |
COUNTRY |
100 |
LOCAL PHONE |
50 |
TOLL FREE PHONE |
50 |
FAX |
50 |
EMAIL |
200 |
WEBSITE |
500 |
ESOURCE ID |
50 |
Spaces count also!
Field
Name |
Field
Size |
FIRST NAME |
100 |
LAST NAME |
100 |
|
50 |
|
200 |
All fields (except Event Name, Dates, City) can be re-arranged in any sequence that suits your website. This can only be done by the Web Master/Database administrator. Please email nramrattan@businessinformationgroup.ca with your request. [Top]
Neil Ramrattan 05 /06/03